Privacy Policy

This Privacy Notice explains how KG McGahan Consulting Limited collects, uses and protects personal data in accordance with UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

KG McGahan Consulting Limited is an accountancy and business advisory practice.
Company number: 07506979
Email: info@kgmcgahanconsulting.com
Registered office: Churchill Court 3, Manor Royal, Crawley, West Sussex, RH10 9LU

2. The Personal Data We Collect

• Name, home address, business address, email address and telephone number
• Date of birth and identification documents
• Financial information, accounting records and transaction data
• Tax information and government identifiers such as National Insurance numbers and Unique Taxpayer References
• Business information including details of directors, shareholders, employees and subcontractors
• Correspondence, records of meetings and other communications
• Information obtained as part of client due diligence and anti-money laundering compliance

3. How We Collect Your Data

We collect personal data directly from you, from records and documents you provide, from third parties acting on your behalf, and from publicly available sources where appropriate. We may also receive information from software platforms used in delivering our services.

4. How We Use Your Personal Data

• Provide accounting, tax, bookkeeping, payroll and business advisory services
• Maintain our client records and manage the professional relationship
• Verify identity and comply with anti-money laundering legislation
• Prepare and submit returns, accounts and other documents on your behalf
• Communicate with you and with third parties authorised by you
• Meet our legal, regulatory and professional obligations

5. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases: performance of a contract, compliance with a legal obligation, legitimate interests, and consent where specifically required.

6. Who We May Share Your Data With

• HM Revenue & Customs, Companies House and other regulatory bodies
• Our professional advisers, consultants and subcontractors
• Cloud software providers and technology providers used in delivering our services
• Identity verification and anti-money laundering service providers
• Third parties authorised by you

7. International Transfers

Some software providers we use may process or store data outside the UK. Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place.

8. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing, accidental loss, destruction or damage.

9. How Long We Keep Your Data

In most cases, we retain client records for at least six years after the end of the relevant accounting period, tax year or business relationship. Anti-money laundering records are generally retained for at least five years after the end of the business relationship.

10. Your Rights

You may have the right to access, correct, erase, restrict or transfer your personal data, and to object to processing. To exercise any of these rights, please contact us using the details above.

11. Marketing

We do not send marketing emails unless you have asked to receive them or we are otherwise permitted to do so.

12. Cookies and Website Use

Our website may use cookies to support site operation and improve user experience. You can control cookie settings through your browser.

13. Complaints

If you have concerns about how we handle your personal data, please contact us in the first instance. You also have the right to complain to the Information Commissioner's Office (ICO).

14. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any updates will be posted on this page.